Legal | OpenOak

Legal

Last updated June 30, 2026

Privacy Policy

This privacy policy explains what OpenOak handles across the shared OpenOak account layer and the OpenOak apps. The goal is simple: collect as little as practical, keep the service usable, and make the processing clear.

OpenOak Account

When you create an OpenOak account, we process the information needed to let you sign in, secure the account, recover access, and connect your account to OpenOak apps.

Email address - used for sign-in, account recovery, and service messages.
Authentication data - session, security, and access records needed to keep your account working.
Technical logs - basic request and security logs used to deliver the service and prevent abuse.

We do not sell personal data, use it for advertising profiles, or add tracking to this website. The OpenOak website itself does not use cookies, analytics, fingerprinting, ads, or tracking scripts. OpenOak apps may use strictly necessary session cookies or similar storage to keep you signed in.

OpenTodo

OpenTodo stores the tasks, lists, settings, and related metadata you create in the app so they can sync across devices and remain attached to your OpenOak account.

OpenOutline

OpenOutline is planned to store outlines, notes, drafts, settings, and related metadata you create in the app. This section will be updated before OpenOutline becomes publicly available.

OpenKanban

OpenKanban is planned to store boards, columns, cards, workflow settings, and related metadata you create in the app. This section will be updated before OpenKanban becomes publicly available.

Future apps

Future OpenOak apps may have app-specific privacy details. Those details apply when you use that app, not merely because you created an OpenOak account.

How we use data

To authenticate you and keep your account secure.
To store and sync the content you create in OpenOak apps.
To operate, debug, protect, and improve the service.
To comply with legal obligations where they apply.

We do not sell, rent, or share your personal data for advertising or marketing.

Infrastructure providers

OpenOak uses third-party infrastructure providers to host the website, run app services, store data, authenticate users, and protect the service. Those providers may process data only as needed to provide their services to OpenOak.

Legal basis

Where Dutch or EU privacy law applies, processing is based on the need to provide the service you request, legitimate interests in running and securing the service, compliance with legal obligations, or consent where consent is required.

Retention and deletion

Account and app data is kept while your account is active or while needed to provide the relevant service. Where supported, you can delete your account or app data from app settings. Some technical logs may be kept for a limited period for security, debugging, and abuse prevention.

Your rights

If you are in the EU or EEA, you may have rights to access, correct, delete, restrict, object to processing, receive a portable copy of your data, and lodge a complaint with your local supervisory authority.

Terms of Service

By creating an OpenOak account, you agree to the shared OpenOak Terms. App-specific terms apply when you use each OpenOak app.

OpenOak Account

An OpenOak account lets you access OpenOak apps with one account. You are responsible for keeping your account secure and for the activity that happens through it.

You agree not to:

Use OpenOak to store, publish, or transmit illegal content.
Abuse, disrupt, scrape, overload, or reverse-engineer service infrastructure.
Create accounts automatically or in bulk without permission.
Try to access another person's account or data.

OpenTodo

OpenTodo is a personal task manager. The tasks, lists, and other content you create remain yours. OpenTodo is provided to help with personal planning, but it should not be your only system of record for critical information.

OpenOutline

OpenOutline is planned as a notes and outlining app. App-specific terms for OpenOutline will apply when the app becomes available and you choose to use it.

OpenKanban

OpenKanban is planned as a board-based planning app. App-specific terms for OpenKanban will apply when the app becomes available and you choose to use it.

Future apps

New OpenOak apps may have their own app-specific terms. Those terms apply only when you use the relevant app. Creating an OpenOak account today does not mean you accept unknown future app terms.

Your content

You keep ownership of the content you create in OpenOak apps. You give OpenOak the limited permission needed to store, process, and display that content so the service can work.

Open source

OpenOak projects are open source. Unless a repository states otherwise, project code is released under AGPL-3.0-or-later. The license for the source code is separate from these service terms.

No warranty

OpenOak services are provided as-is, without warranty of any kind. We do not guarantee that the services will be available at all times, error-free, or suitable for a particular purpose.

Limitation of liability

To the fullest extent permitted by Dutch and EU law, OpenOak and its developers are not liable for indirect, incidental, or consequential damages arising from use of the website, account layer, or apps, including data loss.

Account suspension and termination

We may suspend or terminate accounts that violate these terms, create security risks, or abuse the service. Where practical, we will make a reasonable effort to notify you first unless immediate action is needed.

Governing law

These terms are governed by the laws of the Netherlands. Disputes are subject to the competent courts of the Netherlands, unless mandatory consumer law provides otherwise.

Changes

We may update these terms from time to time. The date at the top of this page shows the latest version. Continued use of OpenOak after changes are posted means you accept the updated terms for the services you continue to use.